ERP Cloud Finance Module User Guide

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Assets (Descriptive Details)

 
Asset Number
This is controlled by your configuration and can be either Manual or Automatic. If you have numbering set to automatic, then you will not be able to enter a value in this field. If your configuration is Manual then you can optionally enter a value. If you leave the field blank then the system will automatically allocate you a number.
 
Note: If you enter an asset number with mixed cases (e.g., Asset001), Oracle will convert it to all uppercase once created (e.g., ASSET001). Therefore, we recommend entering asset numbers in all capitals.
 
The example below demonstrates creating a new asset using both a user-defined value and a system-generated value.
 
Asset Key
The integrator currently does not support List of Values (LOV) for the Asset Key column due to the need to accommodate dynamic insertion functionality in Oracle. As a result, users must manually enter valid Key Flexfield values into the Asset Key column. More4apps is actively working on an update that will provide support for both List of Values and dynamic inserts.
 
Category
When selecting Category, the following columns inherit the values setup against it, but you can overwrite them:
 
·         Ownership
·         In Physical Inventory
·         Depreciate
·         Method
·         Prorate Convention
 
Note: Property Type and Property Class are not currently defaulting from the Category selected. You will have to manually add these to the sheet columns.  A Service Request has been logged to address this issue.
 
The following table describes the columns available in the Assets section in more detail:
 
Column
Notes
Asset Number
See above
Description*
Description of an asset. You can use this attribute to describe the asset features, characteristics etc.
Creation Date
Read only date that the asset was created
Book*
The Corporate Book you wish to create the asset in. You will only see those Book’s that you have security access to.
An asset can belong to any number of Books (e.g. Tax) but only one Corporate Book.
Asset Type*
Capitalized: Assets that are included on the company balance sheet and depreciated over time, with costs charged to an asset cost clearing account.
 
Construction-in-Process (CIP) Assets: Assets being constructed over a period of time, not yet in use, and not yet depreciating. Costs are charged to a CIP clearing account. Once completed and placed in service, they are capitalized and begin depreciating
Category*
Select one of the Categories that have been enabled for this Book
Tag Number
A tag number uniquely identifies each asset. For example, use the tag number to track asset barcodes.
Asset Key
The asset key allows you to group assets or identify groups of assets quickly. It does not have financial impact; rather it can be used to track a group of assets in a different way than the asset category.
Serial Number
Serial number of the Asset
Manufacturer
A freeform text field. No link to Supplier records
Model
Free text
Ownership
Owned or leased. Note: full lease functionality is not supported. Will default from Category in not selected
In Use
Yes/No. For reference only. Will default from Category if not specified.
In Physical Inventory
Yes/No. Will default from Category if not specified
Property Type
Personal or Real
Property Class
1245 or 1250.
Reference to the US Internal Revenue Codes.
Brought
New or used
Commitment
Greece Law
Investment Law
Greece Law
 
‘*’ Required
 
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