Apply On-Account Credit Memos to Invoices
The ‘Apply’ section enables applying a new or existing On-Account Credit Memo to an invoice and installments.
On-Account Credit Memo data is retrieved from the Header and used to apply to selected invoices and installments.
The Apply section has the following columns available:
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Section
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Column Name
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Description
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Apply
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Apply Status
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Feeds back if the upload was successful.
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Apply Messages
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Returns messaging from the Integrator or web service validation.
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Apply Upload Action
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Set to ‘Create’ or ‘Create records’ to create applications.
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Apply Transaction Number
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The invoice number the On-Account Credit Memo is being applied to. Required
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Apply Transaction Id
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The customer transaction Id of the Apply Transaction Number. Required if Apply Transaction Number is a duplicate.
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Apply Installment
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The installment number of the transaction. Required if there is more than one payment schedule against the invoice.
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Apply Customer Name
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Invoice Customer Name. Read Only
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Apply Customer Number
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Invoice Customer Number. Read Only
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Apply Activity Class
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Invoice Activity Class. Read Only
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Apply Currency
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Invoice Currency. Read Only
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Apply Amount
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Amount to apply. Note: If left blank the balance will be used.
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Apply Date
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Date of application. If left blank, the current date is used.
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Apply GL Date
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GL Date of application. If left blank, the current date is used.
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Apply Comments
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Comments regarding the application.
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Apply Amount Due Original
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Invoice Amount Due Original.
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Apply DFF
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Apply Context
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Application DFF.
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Apply Attribute1
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Application DFF attribute.
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Apply Attribute2
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Application DFF attribute.
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Apply Attribute3
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Application DFF attribute.
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Apply Attribute4
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Application DFF attribute.
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Note: At a minimum, Apply Status, Apply Messages, Apply Upload Action, and Apply Transaction Number must be in the Apply section when applying.
An On-Account Credit Memo can be created at the time of application to an invoice, or an existing On-Account Credit Memo can be used once it is entered into the sheet via the following methods:
· Entry into the sheet via an import or manually
· The On-Account Credit Memos Download Source
· The Open Invoices Download Source
The On-Account Credit Memos download source can be useful if applying an existing On-Account Credit Memo or as a basis for creating a new on- On-Account Credit Memo.
The Open Invoices download source can be useful if downloading specific invoices with the intention of using the data to create a related On-Account Credit Memo. The Transaction Number can then be cut and pasted into the Apply Transaction Number field for the corresponding On-Account Credit Memo to be created and applied to that invoice.
A brief recording which illustrates the below examples, can be viewed here
Sections:
