Create and Apply Standard Receipts
To create and apply Standard Receipts in one step, enter the data to create the receipt – including the Customer information - as per the information in the Create Receipts section. Then, before uploading, enter ‘Apply’ into the Application Upload Action column plus, at a minimum, enter the transaction number against which you wish to apply the receipt into the ‘Application Reference’ column and enter a value in the ‘Applied Amount’ column. Enter data into any of the other Receipts and Applications fields, as appropriate. For example, if the Customer making the payment and the invoiced Customer are different then you can enter the appropriate details into the Receipts > Customer fields and the Applications > Customer fields.
Please Note: if you wish to apply an Unidentified receipt against a transaction, you will first have to ‘Update’ the receipt header information to include the Customer details before entering the ‘Application’ information.
On Account Applications
In addition to being able to apply a receipt to a Transaction, you can also apply a receipt to the ‘On Account’ status. Instead of entering a Transaction number, enter ‘On Account’ into the ‘Application Reference’ column and an ‘Applied Amount’: you will also need to populate the Customer Name and/or Customer Account Number columns.
Apply Transactions to Existing Standard Receipts
To apply an existing Manual or Automatic receipt to a Transaction, first download the receipt into the Integrator. Set the Application Upload Action to ‘Apply’ and enter the appropriate Applications data. You can enter any number of Applications against one receipt.
If you are not updating any receipt data, you do not need to enter a ‘Receipt Upload Action’ when uploading the Application information.
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