The following illustrates single and multiple distributions per schedule. Examples only highlight critical fields.
Scenario 1
A schedule with a quantity of 6 requires at least one distribution:
Distribution
Destination Type
Deliver to Location
Quantity
PO Charge Account
1
Expense
Seattle HQ
6
01-5100-5429-0000-000
Scenario 2
A schedule that requires multiple distributions with different delivery locations. The quantity of the split distribution must equal the total quantity of the schedule. For this example, the schedule quantity is 6:
Distribution
Destination Type
Deliver to Location
Quantity
PO Charge Account
1
Expense
Seattle HQ
2
01-5100-5429-0000-000
2
Expense
Seattle Finance
4
01-5100-5429-0000-000
Once all purchase order information is entered, the upload process can be initiated. For details on uploading refer to the Upload section of the Common Documentation.
Successful uploads will return ‘Accepted’ statuses and return purchase order information from the web service.
Rejected uploads will return messaging from the web service. More information on how to reprocess these records is here.
