The HR Position form contains four tabs: Position Details, Hiring Information, Work Terms, and Additional Detail.
The fields marked yellow are mandatory. The rest of the fields are optional. The fields with ID as a suffix should not be modified by the users. These fields are the IDs in the Oracle database to assist in identifying the record.
The ellipsis fields/3 dots (…) buttons at the end are searchable fields. Users enter a partial value in the respective field and adds the “%” sign at the end. Then click on the three dots button next to that field to search the relevant list of values.
The Date Track Mode has a default Update value when the existing position is downloaded via standard download functionality. The user can change it to ‘Correction’, ‘Insert’ or ‘Update Override’ as per the requirement. Refer to Loader Specific Functionality for more details on updating date-tracked records.
Most of the fields on the Hiring Information tab are optional.
Some fields are dependent on another field. As an example, Step field is dependent on the Grade. Depending on the value selected in the ‘Grade’ field, search results in the ‘Step’ field will show values that correspond with the grade selected.
Probation Duration Unit and Overlap Duration Unit fields’ validation is dependent on Probation Duration and Overlap Duration respectively. When there is some value in the probation duration or overlap duration field, the respective unit field is marked as mandatory.
In the Work Terms tab, enter the work-related details of the position.
The Working Hours, Normal Time Start and Normal Time End default from the organization, but you can override them.
Normal start and end times are in 24-hour format. For example, for 5.30 p.m., enter 17:30.
Enter the name of a person who supervises this position in the Supervisor field. The user can enter the Replacement Required field if you want users to be warned that they should enter the name of a replacement when they enter an absence for a holder of this position. You might do this for positions where it is essential that a person is always in charge.
In the ‘Additional Detail’ tab, all fields are optional.
